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Create a Case and Generate a Barcode

24 October 2019

Create a Case and Generate a Barcode

Related Links: For more details on the steps below, please view the Product Create/Manage User Guide in this Help Center. Also, view the "Creating a Case" instructional module in the GS1 US University Learning Management System (sign in is required). 

Follow these steps to create a case that is NOT expected to pass through point of sale, assign a GTIN to uniquely identify this item, and generate the ITF-14 or GS1-128 Barcode.

Important: Before you create the case, you must first create the GTIN for the "child" product that will be added to the "parent" case in GS1 US Data Hub.

  1. Click Product, then the Create link.

  2. Product Description – Enter a description of your product. Avoid the use of special characters, such as the pipe "|" and line breaks "CR/LF". One best practice is to describe the product going into the case, followed by the actual number contained in this case, such as "Case of 24". There is a 500-character limit.
  3. Brand Name – Enter the name of the product line that is used with consumers. There is a 70-character limit.
  4. Product Industry – Select the primary industry where the product is sold.
    - CPG = Consumer Packaged Goods (groceries, personal care products, etc.);
    - General = General Merchandise (toys, flooring, appliances, etc.)
  5. Packaging Level – Select "Case" if this packaging contains quantities of just a single GTIN. If quantities of several GTINs are going into this case, you must select "Mixed Case." View the Packaging Level Definitions page for more.

  6. Language – this is the language for the Product Description and Brand Name. The default is "en" - English." If this product’s primary target market uses a local language other than English, you can change it here.
  7. SKU (optional) - Enter the Stock Keeping Unit (SKU), which is assigned to the item by your company and can be alphanumeric. There is a 70-character limit.
  8. Is this item variable measure? – leave this box unchecked. Trade items may be of variable measure either because the production process does not guarantee consistency in weight, size, or length (e.g., meat, whole cheeses) or because the items are created to meet a special order that states a quantity (e.g., textiles ordered by the foot, glass ordered by the square yard).
  9. Can this item be purchased by the consumer? – because you selected "Case" as the packaging level, this box is unchecked by default, and this ensures that shipping/receiving barcodes, such as ITF-14 and GS1-128, will be available after you assign a GTIN.

  10. Press Save to save this as a record with the Draft status. You can now add the "child" product, and then assign the GTIN, to this case.
  11. Click the "Add Contents" button on the screen to select the item that will be placed into this case. 

  12. The Add GTIN to Container window displays. Click the product you want to add to this case. The row for that item turns gray when selected. Click the "Add to Container" button.

  13. The window will close and the child product displays on the screen. In the QTY field, enter the quantity of this GTIN to be placed into the container, and click the "check" to save this quantity. If you accidentally selected the wrong item, you can click the item to highlight the row, then click the "Remove" button. Now you can click "Add Contents" and select a different item. Once you change the status to In Use and click Save, you cannot change the contents.

  14. Now you're ready to assign the GTIN to this case. You have three options:

    a. Auto Assign GTIN – When you select this option, and you have left the box unchecked for "Can this item be purchased by the consumer?," GS1 US Data Hub will automatically assign a GTIN-14 to the case. To learn more about the GTIN-14, read An Introduction to the Global Trade Item Number (GTIN). To summarize, a GTIN-14 is assigned if you have:
    • You selected one of these Packaging Types: Inner Pack, Case, Pallet or Display Shipper;
    • For Inner Pack or Display Shipper, you selected only one product when you clicked "Add Contents";
    • You didn't change the Prefix displayed in the "Auto Assign GTIN" window (this only applies if your company has multiple prefixes);
    • You left the box unchecked for “Can this item by purchased by the consumer?"

      Note: When the GTIN-14 is assigned, the same “Item Reference" as the item you added to this packaging item is applied. Item References are what determine the number of GTIN-12s you can assign. That means when the GTIN-14 is assigned, the number of GTINs that are “available” for a Company Prefix, which is displayed on the GS1 US Data Hub home page, is NOT reduced.

    b. Assign GTIN from Reserved – Allows you to specify a GTIN from GTINs that you have already reserved GTINs for this product or group of products;

    c. Assign GTIN Manually – Allows you to type the desired GTIN yourself and assign it to a specific product. Also, you will need to calculate the check digit. which is calculated from all the other numbers in the barcode and helps to confirm the integrity of your barcode number. For help, visit ​
  15. After you assign the GTIN, the item moves from Draft to PreMarket status. You can now click the Barcode tab and click the "Preview Barcode" button to generate a “For Placement Only” (FPO) barcode. This watermark barcode is for product and packaging design purposes. To generate the final, scannable barcode, you will need to change the status​ to In Use.

    Note: Please be attentive when placing products "In Use" as the ability to remove/replace them is significantly reduced once they have this status. Also note that an upper-level package (case, etc.) can only receive the "In Use" status when the child GTIN(s) is "In Use". 

  16. When you have finalized barcode placement within the packaging design, and you're ready to share this product with the marketplace, change the status to In Use - you can now create a barcode that can be scanned.
  17. To view the barcode, click the Barcode tab. The Barcode window displays.

    - Application Area – The environment in which the barcode will be scanned.  The list of available application areas is based on your product details.

    - Barcode Type – The selected barcode symbol. Because you have selected "Case" and the box for "Item can be purchased by the consumer," the two options are ITF-14 and GS1-128. 

    Adding Application Identifiers: When creating a barcode, only certain barcodes can generate Application Identifiers (AIs), such as the GS1-128. When you select GS1-128, the Application Identifier section displays so you can customize your barcode.  
    Note: Application Identifier AI (01) GTIN is automatically generated from the selected GTIN. The Additional Application Identifiers section allows you to add more AI’s to the barcode (i.e. Batch or Lot Number, Product Date, Packaging Date, Best Before Date, Expiration date, etc.).  
    - Click Select an AI and type ** to see all available AI’s.  
    - Enter the corresponding info under Application Identifier Value (e.g., choosing **11 Production Date (YYMMDD), you would fill in a date such as 190901 (representing September 01, 2019).

    - Size – For the ITF-14 and GS1-128 barcode options, two barcode dimensions are available: optimum ("Target") and Maximum "X-dimensions." The numbers provided are the X-dimension and the minimum symbol height for each of the X-dimensions. An X-dimension is defined as the specified width of the narrowest element of the barcode, and is used together with the symbol height to specify the permissible symbol size. U.P.C. barcodes have a fixed relationship between barcode height and width, so if one dimension is modified, the other dimension must be altered by a proportional amount. ​Do NOT resize or crop these barcodes.  
  18. Click Preview Barcode - View and download your barcode symbol, which is .PNG file. Please note that an EPS (or vector file) is not provided.
    - Export Definition- Download the barcode symbol specifications as a worksheet to be shared with GS1 Standards Professional print vendors.