GS1 US Data Hub® Help Center
Welcome to GS1 US Data Hub Help Center

Use the categories on the left hand side to focus on a specific topic. Or type keywords in the search box. Or get answers to basic questions using the "How Do I..."  category.

Use GS1 US Data Hub to Create New Products

30 March 2020

Use GS1 US Data Hub to Create New Products

GS1 US Data Hub: How Do I

If you are a new member, here steps you can take to learn about GS1 US Data Hub:

  1. Start by viewing the "GS1 US Data Hub: Creating Your Barcode for a Retail Item (Short Version)" instructional module in the GS1 US University Learning Management System. Click the GS1 US Data Hub & User Portal button under Course Categories to locate, then launch, this module. You will learn basic steps to enter product data and generate a UPC-A barcode. View other modules to learn about specific GS1 US Data Hub functionality, such as the Product Lifecycle, importing products, and creating a case.
  2. Download the Product Create/Manage User Guide (PDF) in this Help Center for detailed, step-by-step instructions.
  3. When logged into GS1 US Data Hub, remember to click the "purple buttons" on the screen, such as Help_Me_Createfor step-by-step guidance as you enter data. And click the Help_Bubble on the screens for more details. 

 




View Instructional Modules

9 January 2020

View Instructional Modules

GS1 US Learning Management System

GS1 US Data Hub instructional modules are available in the GS1 US University Learning Management System (sign in is required). Click the "GS1 US Data Hub & User Portal" category, then "Help Resources" to view these modules. Click the module title for a demonstration of key functions, with audio narration. Or click the links below to login and view the course directly:

Creating Your First GTIN/Barcode:

Creating Your Barcode for a Retail Item (Short Version or Long Version)- Learn how to create your barcode for a retail item in GS1 US Data Hub. (Short Version Duration: 3:49, Long Version Duration: 7:14)

Understanding the Product LifecycleLearn about the product lifecycle: Draft, PreMarket, In Use, Archived. Duration 7:48

PreMarket vs. In UseLearn the differences between the PreMarket status and In Use status when creating a product, and what questions to consider before changing the status from PreMarket to In Use. Duration: 4:36

Creating a UDI (for medical device companies) - Review basic steps needed to create the two segments of the UDI: the Device Identifier (DI) and the Production Identifier (PI). Duration: 6:27

Working with Your GS1 US GTIN - Only for members who license a GS1 US GTIN: learn how to work with the GS1 US GTIN in GS1 US Data Hub: adding information, generating a barcode, creating higher level packaging, and changing the default sharing settings. Duration: 6:07


Creating GTINs/Barcodes for Higher Level Packaging:

Creating a Case of Retail ItemsLearn how to create a case of retail items using GS1 US Data Hub | Product. Duration 6:47

Packaging LevelsLearn how GS1 US Data Hub supports multiple packaging levels, how the GTIN-14 is generated, and how ITF-14 and GS1-128 barcodes can be generated. Duration: 7:18


Using Product Import:

Product Import, Download All Available GTINsLearn how to import products and assign GTINs, or receive a list of all available GTINs, based on the GTINs available for your company. Duration: 6:36

Product Import, Download Import Template -  Learn how to import products that already have GTINs assigned. Duration: 5:03

Product Import, Correcting ErrorsLearn how to correct common errors that may be generated when importing products, such as "Fire Format Error...". Duration: 8:56

Product Import, Higher Level PackagingLearn how to import inner packs, cases, pallets, etc. using the Download Import Template.  Duration: 9:15



Create a Product and Generate a UPC-A Barcode

24 October 2019

Create a Product and Generate a UPC-A Barcode

GS1 US Data Hub Product

Follow these quick steps to create a consumer trade item that can be purchased at a store or online.

Related Links: For more details, please view the Product Create/Manage User Guide in this Help Center. Or view a screen demonstration via the Create a Barcode module in the GS1 US Learning Management System.

  1. Click Product, then the Create link.
     
  2. Product Description – Enter a description of your product. Avoid the use of special characters, such as the pipe "|" and line breaks "CR/LF". There is a 200-character limit.
  3. Brand Name – Enter the name of the product line that is used with consumers. There is a 70-character limit.
  4. Product Industry – Select the primary industry where the product is sold.
    CPG = Consumer Packaged Goods (groceries, personal care and beauty products, home cleaning products, etc.);
    General = General Merchandise (toys, flooring, appliances, etc.)
  5. Packaging Level – "Each" is the default, and is generally the consumer unit sold at check out or online. To learn about other packaging level options, visit the Product Create Manage User Guide.

  6. Language – the default is English (en). If this product’s primary target market uses a local language other than English, you can change it here. 
  7. SKU (optional) - Enter the Stock Keeping Unit (SKU) for this item. The SKU is assigned to the item by your company and can be alphanumeric. There is a 70-character limit.
  8. Is this item variable measure? – leave this box unchecked, meaning this is a fixed measure trade item, and is always produced in the same version and composition (e.g., type, size, weight, contents, and design). A variable measure trade item has at least one characteristic that varies while other characteristics of the trade item remain the same. Examples of variable measure trade items include whole cheeses, fish, and cables. If you do check this box, the UPC-A barcode image will NOT be generated.

  9. Can this item be purchased by the consumer? – keep this box checked, as this enables you to generate the UPC-A barcode, which is explained in a later step.

  10. Press Save to save this as a record with the Draft status. This enables the GTIN assignment buttons:​
    - Auto Assign GTIN– Allow GS1 US Data Hub to assign a GTIN in sequential order from the designated GS1 Company Prefix;
    - Assign GTIN from Reserved – you can assign a GTIN from your "Reserved GTINs";
    - Assign GTIN Manually – Allows you to type the desired GTIN yourself and assign it to a specific product. Note: The GTIN-12 for an "each" must start with two fill zeroes (00), as the GTIN is always represented in 14 digits in GS1 US Data Hub. Also, you will need to calculate the check digit. For help, visit www.gs1us.org/checkdigit ​

  11. After you assign the GTIN, the item moves from Draft to PreMarket status. You can now click the Barcode tab to generate a “For Placement Only” (FPO) barcode for product and packaging design purposes only. You will be able to generate a scannable barcode image after you change the status​ to In Use.

  12. When you have finalized barcode placement within the packaging design, and you're ready to share this product with the marketplace, change the status to In Use - you can now create a barcode that can be scanned by your customers. To learn more about the PreMarket vs. In Use status, view the PreMarket vs. In Use instructional module on the GS1 US University Learning Management System (sign in is required).

  13. To generate the barcode, click the Barcode tab. The Barcode screen displays.



    - Application Area – This is the environment in which the barcode will be scanned.  The list of available application areas is based on the details for this product detail record.

    - Barcode Type – The selected barcode symbol. If you selected "each" as a packaging level, checked the "Can this product be purchased by the consumer," and if Application Area is "General Retail/Grocery," then UPC-A will be the default option displayed here.

    - Size – You have three choices for the barcode dimensions: the optimum ("Target") size, minimum size that can accommodate all scanners, and maximum size. 
  14. Click Preview Barcode - Click the Download button to download a PNG file of the barcode image to your computer. Note: an EPS or vector file format is not available. You can also click the "Print" button to print this barcode using an Avery label template. You can also click the "Export Barcode Definitions" button to share the barcode symbol specifications with a GS1 Standards Professional print vendor.

    For answers to frequently asked questions about working with the UPC-A barcode image, view the Work with my UPC-A barcode article in the Help Center.



Work with My UPC-A Barcode

8 April 2020

Work with My UPC-A Barcode

To generate a UPC-A barcode image in GS1 US Data Hub, you must first create the product detail record. When you assign a GTIN to the product, and click “Save,” the status is changed from Draft to PreMarket. The “Barcode” tab then displays. When the product is in the PreMarket status, you can print a "For Placement Only" or FPO barcode image. When the product is ready to share with the marketplace, change the status to In Use. When you click the "Barcode" tab, you can print a barcode image that is ready to be scanned. 

Note: if you licensed a GS1 US GTIN, the status of your product is already In Use.


View the Create My Product and Generate a UPC-A Barcode article for the steps you can take to create a product.

Here are questions members have asked about working wit the UPC-A barcode in GS1 US Data Hub:

Q. Can I change the size of my barcode?
A. While you can change the size of your barcode to best fit your packaging, you should stay within the sizing restrictions noted below. If you are selling very small or oddly shaped products, other barcodes (besides the UPC-A) are available. However, some scanners are limited in what they can read and the choice of an alternate barcode should be researched before being pursued.  

Please contact one of the GS1 Standards Professional Barcode Image and Print Vendors to assist you with sizing changes.

Q. How big or small can I make my barcode? 
A. The size of your barcode will depend on the size of the bars themselves, which is given by the width of the smallest black bar (this is called the X -dimension). These are defined in the GS1 General Specifications (GS1 symbol specification table 1):

- The Minimum X-dimension for the UPC-A barcode is 0.0104 inches;
- The Maximum X-dimension for the UPC-A barcode is 0.0260 inches;

Based on the X-Dimensions sizes noted, the corresponding height of the barcode will be:

- For Minimum X-dimension (0.0104 inches), bar height for the UPC-A barcode is 0.72 inches;
- For Maximum X-dimension (0.0260 inches), bar height for the UPC-A barcode is 1.8 inches.
Note: the bar height above refers only to the bars and does not include the human readable interpretation (numbers) or the drop-down bars (as highlighted in red in this image).

Only the height of the bars down to where the numbers begin is part of the vertical measurement of a barcode symbol. Also, "truncating" the barcode (reducing the height of a barcode relative to its length) is not recommended, as truncation inhibits the ability of a symbol to be scanned omnidirectionally at the point-of-sale.
For assistance with resizing the barcode, please contact a GS1 Standards Professional Barcode Image and Print Vendor.

Q. What is the size of the "Target” UPC-A barcode image file that can be downloaded?
A: In GS1 US Data Hub, if you select "Target" from the Size section (the default selection), the size of the UPC-A barcode image file, which includes the human readable interpretation and quiet zones, is approximately 1.58 inches in width and 1.14 inches in height. U.P.C. barcodes have a fixed relationship between barcode height and width, so if one dimension is modified, the other dimension must be altered by a proportional amount. For this reason, you should NOT resize or crop these barcodes.  

Q. What is the format of the barcode image file?
A. To save the barcode image file, click the "Barcode" tab, then "Preview Barcode." The Preview Barcode window opens. Click the Download button (highlighted below). GS1 US Data Hub provides the file as the PNG "Image Type." The PNG format is the only format available. If you require another format, such as EPS (or vector format), it’s recommended that you click the “Export Definition” button to export the barcode definitions and share these with a GS1 Standards Professional Barcode Image and Print Vendor, who can generate other image types.




Q. Will my UPC-A barcode scan?
A. The UPC-A barcode image generated by GS1 US Data Hub will scan as intended (when there are no image modifications made). However, brand owners must take an important step outside of GS1 US Data Hub to ensure their products are properly identified at retail point-of-sale. They must share product/GTIN/barcode data with their trading partners. When this product data is shared with trading partners, the trading partner can then populate their databases, so their point-of-sale scanners can retrieve the product data using the GTIN within the scanned barcode.

To learn more about barcode testing and sharing your product data, visit the GS1 US Test/Verify Printed Barcodes and GS1 US Share Information Electronically pages.

Also, read the Data Hub Frequently Asked Questions to learn about the benefits of enabling "product data sharing" in GS1 US Data Hub.

Q. How much space do I need on either side of my UPC-A barcode? 

A. The space (or Quiet Zones) to the left and right of your UPC-A barcode must be at least nine times the X-dimension. This means they must be at least 0.0936 inches for the minimum x-dimension and at least 0.234 inches for the maximum X-dimension. If packaging or label space allows, additional open space to either side of the barcode is recommended to allow for printing needs.
 
Q. How much space do I need above my UPC-A barcode? 
A. There is not a requirement for blank space above or below a UPC-A barcode.  


Q. What colors and backgrounds can I use in my barcodes? 

A. GS1 US Data Hub presents the barcode with black bar colors on a white background. If you or your print vendors decide to change the colors, try to make your barcodes with as much contrast between the bars and the background as you can. Don’t choose similar colors for both. The best color selections for bars and background are:
- Best background colors are white, followed by red and orange;
- Best bar colors are black, followed by dark blue or dark green.

Q. Are there barcode placement best practices I should consider?
A. Yes, here are a few:
- Do keep the barcode on a flat surface; don’t wrap a barcode;
- Do make the barcode easy to scan; don’t add multiple barcodes on a unit or case;
- Do make sure nothing sits over the barcode; don’t cover the barcode.

For more best practices, please view the GS1 US Place Barcodes on Products page. 


Q. Can I download multiple barcode images at one time?
A. No, but as a best practice, you can use the Manage Products screen to download each image:
- Click the In Use tab
- Click the product detail record
- Click the Barcode Tab
- Click Preview, then the Download button


Q. My products are cylinders and my barcodes are not scanning. What can I do?

A. You should orient your barcodes so that they align with the length of the tube and the symbols look like a ladder, as shown in the image below (as opposed to a picket fence). This will help prevent the extremes of the symbol to disappear around the curve, so that both ends cannot be visible to the scanner at the same time. 

 



Import Products and Assign Available GTINs

21 February 2020

Import Products and Assign Available GTINs

Follow these steps to import multiple products with the "each" packaging level, and have GS1 US Data Hub assign available GTINs to these products. Generally, "each" items are products that can be purchased by consumers and are the lowest level of the packaging hierarchy. 

For more details, view the GS1 US Data Hub Working with Product Import Templates User Guide.

  1. From the menu bar, click Product, then Import.



  2. On the main Import page, select the industry for the products you are going to import. This will determine the industry that is applied to each of the product detail records.



  3. Click the "Download All Available GTINs" link. Confirm the industry, then enter the quantity of available GTINs you want to be listed in this template, so you can assign products to these and import them. Then save the template to your computer. Data is pre-populated in several columns, such as "Create" in the "Action" column, the Company Prefix, and GTIN information, among others. Headings that are green-colored are required. Use the drop-down for certain columns to select valid values for that column.



  4. Enter your information into this template (referred to as the "update file" in Help materials), based on the column values as noted in the Product Import user guide.
    If you are pasting information from another spreadsheet, select "Paste as Values"  to preserve the formatting of this template. When you're done, save this file to your computer. These columns require data:

    Action: "Create" will be pre-populated.
    GS1CompanyPrefix: The GS1 Company Prefix will be pre-populated, as noted on your certificate.
    GTIN: The GTINs will be pre-populated, based on the quantity that you specified on the Download All Available GTINs window.
    PackagingLevel: Enter "each" in each row, indicating these are individual trade items. For definitions of other packaging types, view the Packaging Definitions article in this Help Center.
    Description: Enter the product description for each product you wish to import. This field is limited to 200 characters.
    Desc1Language: "en" is displayed for English, which is the default selection.
    BrandName: Enter the brand name you want to share with consumers; this field is limited to 70 characters.
    Brand1Language: "en" is displayed for English, which is the default selection.
    Status: If the product is already being shared with consumers and trading partners, select In Use from the drop-down. If product details are still being finalized, and the products are not ready to share with the marketplace, select PreMarket. At a later date, you can change the status of these items to In Use when you're ready to share them with the marketplace. 
    IsVariable: "N" is displayed, meaning this product is not a variable measure trade item.
    IsPurchasable: "Y" is displayed, meaning this product can be purchased by consumers.



  5. Click "Browse" on the main Product Import page and select the update file you just saved, then click "Submit."

  6. GS1 US Data Hub begins to process the file. When "Complete" displays in the Status column, the file has been processed, and you will see the number of records that were processed, the number of successful records and the number of records that had errors (if any).

    If you do see a number other than zero (0) in the # Errors column, click the File Name column to open the file and view the errors in Column B of the spreadsheet (referred to as the "results file" in Help materials). The Product Import User Guide, Appendix B, contains a list of error messages and corrective actions you can take. You should make the correction back in your original spreadsheet or update file. Remove all the rows for the products that were successfully imported, save the update file to your computer, then submit the file again. 

Q. How do I get a list of GTINs that are available to be assigned?

A. Click "Download All Available GTINs" to view a list of ALL available GTINs for a company prefix: first, identify the available GTINs for this prefix on the home page of GS1 US Data Hub. Then click Product, then click Import, and click the Download All Available GTINs link. Specify this "Available" number in the Quantity field, and click "Continue." A spreadsheet will be generated, listing all GTINs that are still available to be assigned.


Learn More:

View these modules on the GS1 US University Learning Management System (sign in required). Click the GS1 US Data Hub & User Portal category, click "Help Resources," then scroll down to one of the import courses, and click "Launch." 

Download All Available GTINs (Duration: 6:36) - if you need to import new products and assign available GTINs to these products, view this module to learn how to enter product data in the columns, save the template, then submit it for processing. The GTINs will then be assigned to these products.

Download Import Template (Duration: 5:03) - if you 1) need to import products that already have been assigned GTINs (perhaps from another system), or 2) you want to enter available GTINs manually to your products and assign them when you import the file, view this module.

Product Import, Correcting Errors (Duration: 8:56) - if you received errors when you submitted your file, view this module to review several common errors that are generated and how to correct these errors. 

Product Import, Higher Level Packaging (Duration: 9:15) - learn how to import inner packs, cases, mixed cases, pallets, etc.



Create a Case and Generate a Barcode

24 October 2019

Create a Case and Generate a Barcode

GS1 US Data Hub: How Do I...

Related Links: For more details on the steps below, please view the Product Create/Manage User Guide in this Help Center. Also, view the "Creating a Case" instructional module in the GS1 US University Learning Management System (sign in is required). 

Follow these steps to create a case that is NOT expected to pass through point of sale, and assign a GTIN to uniquely identify this item.

Note: The GTIN is distinctly different than a Serial Shipping Container Code (SSCC), which acts as a "license plate" to track a shipment of logistics units through the supply chain. Learn more by reading this GS1 US document: "An Introduction to the Serial Shipping Container Code."

These steps will enable you to generate either an ITF-14 or GS1-128 Barcode.

Note: Before you create the case, you must first create the GTIN for the "child" product that will be placed inside this case in GS1 US Data Hub.

  1. Click Product, then the Create link.

     
  2. Product Description – Enter a description of your product. Avoid the use of special characters, such as the pipe "|" and line breaks "CR/LF". One best practice is to describe the product going into the case, followed by the actual number contained in this case, such as "Case of 24". There is a 500-character limit.
  3. Brand Name – Enter the name of the product line that is used with consumers. There is a 70-character limit.
  4. Product Industry – Select the primary industry where the product is sold.
    - CPG = Consumer Packaged Goods (groceries, personal care products, etc.);
    - General = General Merchandise (toys, flooring, appliances, etc.)
  5. Packaging Level – Select "Case" if this packaging contains quantities of just a single GTIN. If quantities of several GTINs are going into this case, you must select "Mixed Case." View the Packaging Level Definitions page for more.


  6. Language – this is the language for the Product Description and Brand Name. The default is "en" - English." If this product’s primary target market uses a local language other than English, you can change it here.
  7. SKU (optional) - Enter the Stock Keeping Unit (SKU), which is assigned to the item by your company and can be alphanumeric. There is a 70-character limit.
  8. Is this item variable measure? – leave this box unchecked. Trade items may be of variable measure either because the production process does not guarantee consistency in weight, size, or length (e.g., meat, whole cheeses) or because the items are created to meet a special order that states a quantity (e.g., textiles ordered by the foot, glass ordered by the square yard).
  9. Can this item be purchased by the consumer? – because you selected "Case" as the packaging level, this box is unchecked by default, and this ensures that shipping/receiving barcodes, such as ITF-14 and GS1-128, will be available after you assign a GTIN.


  10. Press Save to save this as a record with the Draft status. You can now add the "child" product, and then assign the GTIN, to this case.
  11. Click the "Add Contents" button on the screen to select the item that will be placed into this case. 


  12. The Add GTIN to Container window displays. Click the product you want to add to this case. The row for that item turns gray when selected. Click the "Add to Container" button.

  13. The window will close and the child product displays on the screen. In the QTY field, enter the quantity of this GTIN to be placed into the container, and click the "check" to save this quantity. If you accidentally selected the wrong item, you can click the item to highlight the row, then click the "Remove" button. Now you can click "Add Contents" and select a different item.


  14. Now you're ready to assign the GTIN to this case. You have three options:



    a. Auto Assign GTIN – When you select this option, and you have left the box unchecked for "Can this item be purchased by the consumer?," GS1 US Data Hub will automatically assign a GTIN-14 to the case. To learn more about the GTIN-14, read An Introduction to the Global Trade Item Number (GTIN). To summarize, a GTIN-14 is assigned if you have:
    • You selected one of these Packaging Types: Inner Pack, Case, Pallet or Display Shipper;
    • For Inner Pack or Display Shipper, you selected only one product when you clicked "Add Contents";
    • You didn't change the Prefix displayed in the "Auto Assign GTIN" window (this only applies if your company has multiple prefixes);
    • You left the box unchecked for “Can this item by purchased by the consumer?"

    b. Assign GTIN from Reserved – Allows you to specify a GTIN from GTINs that you have already reserved GTINs for this product or group of products;

    c. Assign GTIN Manually – Allows you to type the desired GTIN yourself and assign it to a specific product. Also, you will need to calculate the check digit. which is calculated from all the other numbers in the barcode and helps to confirm the integrity of your barcode number. For help, visit www.gs1us.org/checkdigit ​
  15. After you assign the GTIN, the item moves from Draft to PreMarket status. You can now click the Barcode tab and click the "Preview Barcode" button to generate a “For Placement Only” (FPO) barcode. This watermark barcode is for product and packaging design purposes. To generate the final, scannable barcode, you will need to change the status​ to In Use.

    Note: Please be attentive when placing products ‘In Use’ as the ability to remove/replace them is significantly reduced once they have this status. Also note that an upper-level package (case, etc.) cannot be placed ‘In Use’ unless all of it’s child GTINs are ‘In Use. 

  16. When you have finalized barcode placement within the packaging design, and you're ready to share this product with the marketplace, change the status to In Use - you can now create a barcode that can be scanned.
  17. To view the barcode, click the Barcode tab. The Barcode window displays.


    - Application Area – The environment in which the barcode will be scanned.  The list of available application areas is based on your product details.

    - Barcode Type – The selected barcode symbol. Because you have selected "Case" and the box for "Item can be purchased by the consumer," the two options are ITF-14 and GS1-128. 

    Adding Application Identifiers: When creating a barcode, only certain barcodes can generate Application Identifiers (AIs), such as the GS1-128. When you select GS1-128, the Application Identifier section displays so you can customize your barcode.  
     
    Note: Application Identifier AI (01) GTIN is automatically generated from the selected GTIN. The Additional Application Identifiers section allows you to add more AI’s to the barcode (i.e. Batch or Lot Number, Product Date, Packaging Date, Best Before Date, Expiration date, etc.).  
    - Click Select an AI and type ** to see all available AI’s.  
    - Enter the corresponding info under Application Identifier Value (e.g., choosing **11 Production Date (YYMMDD), you would fill in a date such as 190901 (representing September 01, 2019).



    - Size – For the ITF-14 and GS1-128 barcode options, two barcode dimensions are available: optimum ("Target") and Maximum "X-dimensions." The numbers provided are the X-dimension and the minimum symbol height for each of the X-dimensions. An X-dimension is defined as the specified width of the narrowest element of the barcode, and is used together with the symbol height to specify the permissible symbol size. U.P.C. barcodes have a fixed relationship between barcode height and width, so if one dimension is modified, the other dimension must be altered by a proportional amount. ​Do NOT resize or crop these barcodes.  
  18. Click Preview Barcode - View and download your barcode symbol, which is .PNG file. Please note that an EPS (or vector file) is not provided.
    - Export Definition- Download the barcode symbol specifications as a worksheet to be shared with GS1 Standards Professional print vendors.



Delete or Archive a GTIN or U.P.C.

3 January 2020

Delete or Archive a GTIN or U.P.C.

GS1 US Data Hub

When a product detail record is in the Draft status, you can press the "Delete" button to remove the product detail record from GS1 US Data Hub. 

However, after you allocate a GTIN to the product detail record and save in the PreMarket status, and as well as the In Use and Archived statuses, the "Delete" function is not an option for product detail records. This is to comply with GS1 General Specifications, which state that "an allocated GTIN shall not be reallocated to another trade item." 

One exception is if a GTIN has been assigned to a trade item while in the PreMarket status, and the product is never actually produced. In this situation, you can "retract" the GTIN from the product detail record and the GTIN can reused (upon completion of a 12 month waiting period). Here are answers to two questions often posed by members.


Q. How do I delete a product that has the PreMarket Status?

A. After you assign the PreMarket status to a product detail record, the "Delete" button is no longer available on the screen. That's because a GTIN has been assigned to this product detail record. If you want to remove this trade item (for example, you are not going to produce the product), you can "retract" the GTIN from the product detail record. The GTIN will then be unavailable to be assigned to another product for one year, and the product detail record will be automatically deleted after 12 months.

To retract the product and GTIN, click the “Retract PreMarket GTIN” button. After 12 months, the product detail record will be automatically deleted, and the GTIN will be moved back to the “Available” pool, which is a pool of unused Global Trade Item Numbers (GTINs) for the company prefix. You can then assign this GTIN to another product.

Note: if you assign the product industry "Regulated Healthcare" to the trade item, the "Retract PreMarket GTIN" button is not enabled, to comply with GS1 General Specifications, which indicate trade items in the regulated healthcare industry can never be retracted.


Q. How do I delete a product that has the In Use Status?

A. When a product is in the In Use status, the “Delete” button is no longer available. The GTIN and this product detail record are permanently assigned to each other. If you remove this product from the marketplace, you can change the status of the product detail record to Archived.

A product with the Archived status cannot be viewed by GS1 US Data Hub Product View/Use subscribers. You can always change the status from Archived back to In Use, if you want to return this product to the marketplace. GS1 US Data Hub will retain any sharing information defined for that product detail record when it is returned to In Use.  

Note: the GTIN remains assigned to an Archived product and will not be available for any other product. Product details cannot be changed when a product is in the Archived status. 

To archive a product and the GTIN, view the product detail record for the product, and change the status from In Use to Archived. Then click the "Save" button.  At a later date you can change this product back to In Use.


Want to Learn More?

View the Product Lifecycle Guide in the Help Center.

View the Product Create/Manage User Guide in the Help Center.

View the "PreMarket vs. In Use" Instructional Module on the GS1 US University Learning Management System (sign in required). Click the GS1 US Data Hub & User Portal category, click "Help Resources" and scroll down to the "PreMarket vs. In Use" course and click "Launch".