GS1 US Data Hub® Help Center
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GS1 US Data Hub Product Create Manage User Guide

22 February 2019

GS1 US Data Hub Product Create Manage User Guide

To view the GS1 US Data Hub Product Create Manage User Guide, click here >

For basic steps on how to create a product and UPC-A barcode, visit the Create a Barcode and Generate a UPC-A Barcode article.

 

 




New and Improved Data Hub 5.5 is Here!

8 March 2022

New and Improved Data Hub 5.5 is Here!

Our Data Hub team has been working hard to enhance the tool based on feedback from our members. 

We’re pleased to announce the launch of Data Hub 5.5, with an updated user experience and some helpful new features: 


Your Progress

In Data Hub 5.5, you’ll see a simplified four-step process to guide you through assigning GTINs and creating barcodes. Just click “New Product” to get started and follow the progress box on the righthand side: 

You’ll see the My Products list is now available in both a Grid View and a Card View. You can change your selected view here: 

 

My Products Page 

To view a list of your products, navigate to the “Product” tab on the top bar: 

You’ll see the My Products list is now available in both a Grid View and a Card View. You can change your selected view here: 

  • The Grid View allows you to filter products by several fields, such as Status or Description;

  • The Card View Description shows one product per card.

  • With either the Grid or Card view, you can update multiple products at once by checking the boxes next to the products you want to update and selecting from the button options at the top of the list. You can take actions like exporting the selected products, or changing their statuses:

 

View the Barcode

From the My Products page, click the new View Barcode button to generate another browser window where you can click Preview Barcode to preview and/or download your barcode. Please be sure to allow pop-ups so this window is not blocked.

In that same right-side panel, click the Product History button to view actions completed for this product.

 

Creating or Editing a Product  

  • To create a new product, click Product, then the Add New Product link in the upper right. To edit an existing product, locate the product in the My Products list, click on its blue hyperlinked name, and select the Edit Product button on the right side. Please note there are some limitations to what can be edited once a product’s GTIN is set to In Use.  

    As you Create or Edit your Product, the right-side box will guide you through our new four step process. Required fields are marked with a red “*required”.  

  • Buttons in this four-step box will turn from grey to white when you’ve filled out the information that allows you to complete that action: 

  • Step 3 (optional) - Enhance Your GTIN Data

    Verified by GS1: Step 3 contains four fields that, when filled out, will display the Verified by GS1 checkmark for that product in GS1 US Data Hub when View/Use subscribers search for a GTIN in the GS1 Registry Platform (GRP).

    Verified by GS1 allows retailers, marketplaces, and others to validate the integrity of your product listings through the GRP. This means you can be confident that your product data is cleaner on e-commerce sites, in catalogs, and in marketplaces around the world.

    Don’t have this information right now? You can still create your GTINs and barcodes in Data Hub without completing Step 3. However, we strongly recommend you return to complete these fields when possible so your trading partners can authenticate your product’s GTIN and attributes. 

  • Adding products to upper-level packaging: when you select an upper level packaging level and save, click the "Add Contents" link. A window of existing products displays. Check the box for the item you want to add to this container, then click "Add to Container."

    On the main screen, add the quantity of this item in the Qty field:

 

Other Resources  

For a detailed list of enhancements, refer to the GS1 US Data Hub 5.5 Release Notes

To learn more about using Data Hub 5.5, please view the updated GS1 US Data Hub Product Create/Manage User Guide.  

Questions? Please contact our support team.



Selecting the Status for a Product

3 January 2020

Selecting the Status for a Product

This article explains the actions you can take when a product is in the PreMarket status, and what questions you should ask before setting the product's status to In Use.

PreMarket Status: 

Think of this status as the “Pre-production stage.” You can "retract" the GTIN by clicking the Retract PreMarket GTIN button. This will retract the GTIN and make it available to be assigned again. The product detail record will be deleted. 

Note: Per the GS1 General Specifications: “an allocated GTIN shall not be reallocated to another trade item.” So there are questions to consider before you click the Retract PreMarket GTIN button. Refer to the GS1 General Specifications, section 4.3.5, for more details.

While the product is in the PreMarket status, you can modify product attributes - except for Packaging Level, which cannot be changed. Also, while the product is in the PreMarket status, you can click the View Barcode button to generate a “For Placement Only” - or FPO – PNG barcode symbol file so you can send to your packaging designer, to ensure it fits properly on your product artwork. This watermark barcode symbol is NOT the final artwork for your packaging, but it can be useful to testing the placement of the barcode symbol on your packaging. 


Before You Move to In Use Status:

Before you change the product’s status from the PreMarket to In Use status, here are three questions to consider:

  1. Are the product attributes and packaging final?

  2. Are you ready to produce and sell this product to consumers?

  3. Are you ready to start sharing this information with trading partners?

If you answer “Yes” to each of the questions, you're ready to set the status to In Use.


In Use Status: 

When you are ready to launch your product into the marketplace, click the Set Status to In Use button. Think of In Use as your “Production” stage. The product and the assigned GTIN are now permanently linked to each other. As the GS1 General Specifications states: “An allocated GTIN shall not be reallocated to another trade item.” Certain attributes, such as net weight and unit of measure, cannot be changed. If these attributes change, you should archive the current product, then create a new product and assign a new GTIN.

For more details, view the What Fields Can Be Changed article.

As the default option, an In Use product is shared with all GS1 US Product View/Use subscribers and with global marketplace via the GS1 Registry Platform. You can change these sharing options.

In GS1 US Data Hub, when you set the status to In Use, you can now generate a scannable barcode image that you can download. You can also export the barcode definitions to send to a GS1 Standards Professional Barcode and Image Print Vendor.

 

Want to Learn More?

View the Understanding the Product Lifecycle instructional module in the Help Center.

View the Product Create/Manage User Guide in the Help Center.



GS1 US Data Hub Instructional Modules

9 January 2020

GS1 US Data Hub Instructional Modules

GS1 US Data Hub instructional modules are available in the GS1 US University Learning Management System. You can sign in using the same credentials as you do for GS1 US Data Hub. Click the "GS1 US Data Hub & User Portal" category, then "Help Resources" to view the list of modules. Click the module title for a demonstration of key functions, with audio narration. Or click the links to view the course directly if you are already logged into GS1 US Data Hub.

Creating Your First GTIN/Barcode:

Creating Your Barcode for a Retail Item - Learn how to create your barcode for a retail item in GS1 US Data Hub. Duration: 5:02

Understanding the Product LifecycleLearn about the product lifecycle: Draft, PreMarket, In Use, Archived. Duration 3:52

Creating a UDI (for medical device companies) - Only for members with medical device products: review basic steps needed to create the two segments of the UDI: the Device Identifier (DI) and the Production Identifier (PI). Duration: 7:05

Working with Your GS1 US GTIN - Only for members who license a GS1 US GTIN: learn how to work with the GS1 US GTIN in GS1 US Data Hub: adding information, generating a barcode, creating higher level packaging, and changing the default sharing settings. Duration: 6:27

Adding Product Dimensions - Learn about the product's size and weight attributes on the Step 4 - Add Product Dimensions page. Duration: 1:55

Displaying the Verified by GS1 Check Mark - Learn how to enter attributes that will enable GS1 US Data Hub Product View/Use subscribers see the Verified by GS1 Check Mark when searching for the GTIN in the GS1 Registry Platform. Duration: 7:35


Creating GTINs/Barcodes for Higher Level Packaging:

Creating a Case for a Retail Item - Learn how to create a case of retail items using GS1 US Data Hub | Product. Duration 6:37

Packaging LevelsLearn how GS1 US Data Hub supports multiple packaging levels, how the GTIN-14 is generated, and how ITF-14 and GS1-128 barcodes can be generated. Duration: 7:47


Using Product Import:

Product Import, Download All Available GTINsLearn how to import products and assign GTINs, or receive a list of all available GTINs, based on the GTINs available for your company. Duration: 6:36

Product Import, Download Import Template -  Learn how to import products that already have GTINs assigned. Duration: 5:03

Product Import, Correcting ErrorsLearn how to correct common errors that may be generated when importing products, such as "Fire Format Error...". Duration: 8:56

Product Import, Higher Level PackagingLearn how to import inner packs, cases, pallets, etc. using the Download Import Template.  Duration: 9:15

Company Prefix for GTIN-13s: How to Import - Only for members who have licensed a Company Prefix to create GTIN-13s (for EAN-13 barcodes) through GS1 US: learn how to use the Download Import Template to load any products in which you already assigned GTIN-13s. Duration: 6:24



Barcodes Available in GS1 US Data Hub

8 April 2020

Barcodes Available in GS1 US Data Hub

When you create a product in GS1 US Data Hub, the type of barcodes available are based on: 

- The Industry you selected; 
- The Packaging Level you selected; 
- Whether you selected “Yes” for either Purchasable by Consumer? or For Shipping Purposes? 
- The Application Area you selected on the Barcode screen. 

This article explains which barcodes images are available for a trade item in GS1 US Data Hub when you click the View Barcode button.



UPC-A:
This barcode is used primarily at retail POS and encodes only the GTIN. After you send this product/GTIN/barcode data to your trading partners, they can then populate their databases so their point-of-sale scanners can retrieve the product data using the GTIN within the scanned barcode.

The UPC-A Barcode Option Displays for the Product Detail Record...

If Industry Is: And Packaging Level Is: Purchasable by Consumer? And Application Area
Drop-Down Selection Is:
General Each, Inner Pack, Case,
Mixed Case, Case as Each 
Yes Any selection
CPG Each, Inner Pack, Case,
Mixed Case, Case as Each
Yes Any selection
Food Service Each, Inner Pack, Case,
Mixed Case, Case as Each
Yes Any selection
Apparel Each, Inner Pack, Case,
Mixed Case, Case as Each
Yes Any selection
Regulated Healthcare Each, Inner Pack, Case,
Mixed Case, Case as Each
Yes Retail Pharmacy is only selection


How to View the Image:

When the product is set to the In Use status, view the product detail record, click the View Barcode button, then Preview Barcode, then Download. To learn more about working with the UPC-A barcode, view the Work with My UPC-A Barcode article in the Help Center.

Can a .PNG Image Be Downloaded?
Yes

Can Barcode Image Be Printed on Avery label templates?
Yes



ITF-14:

This barcode is used to identify units such as cases and pallets, and is mainly seen in general distribution. The ITF-14 is typically printed on corrugated material. POS scanners cannot read the ITF-14 barcode. In GS1 US Data Hub, the ITF-14 barcode only encodes the GTIN-12 or GTIN-14 in a 14-digit format. 

The ITF-14 Barcode Option Displays for the Product Detail Record...

If Industry Is: And Packaging Level Is:  For Shipping Purposes Only?
And Application Area
Drop-Down Selection Is:
General Any selection Yes And selection EXCEPT Directly Part Marked
Regulated Healthcare
CPG Any selection Yes Only Non-Retail... is available
Food Service Any selection Yes Only Non-Retail... is available
Apparel Any selection Yes Only Non-Retail... is available
Regulated Healthcare Any selection Yes Any selection EXCEPT Directly Part Marked Regulated Healthcare


How to View the Image:
When the product is set to the In Use status, view the product detail record, click the View Barcode button, then Preview Barcode, then click Download

Can a .PNG Image Be Downloaded?
Yes

Can Barcode Image Be Printed on Avery label templates?
Yes



GS1-128:

The GS1-128 barcode encodes GTINs and is commonly used to identify units such as cases. In GS1 US Data Hub, this barcode encodes the GTIN-12 or GTIN-14 in a 14-digit format, but specific additional information can also be encoded, such as Best Before Date, Batch/Lot Number, or Serial Number - using GS1 Application Identifiers (AIs) - to support business needs throughout your supply chain. 

To encode this information, click the Barcode tab, select GS1-128 from Barcode Type, then select the desired AIs at the bottom of the screen. Read the Create a Case and Generate a Barcode article for more details on adding AIs to the GS1-128 barcode.

The GS1-128 Barcode Option Displays for the Product Detail Record...

If Industry Is: And Packaging Level Is: For Shipping Purposes Only?
And Application Area
Drop-Down Selection Is:
General Any selection Yes And selection EXCEPT Directly Part Marked
Regulated Healthcare
CPG Any selection Yes Only Non-Retail... is available
Food Service Any selection Yes Only Non-Retail... is available
Apparel Any selection Yes Only Non-Retail... is available
Regulated Healthcare Any selection Yes or No Any selection EXCEPT Directly Part Marked Regulated Healthcare

How to View the Image:
When the product is set to the In Use status, view the product detail record, click the View Barcode button, then Preview Barcode, then click Download

Can a .PNG Image Be Downloaded?
Yes

Can Barcode Image Be Printed on Avery label templates?
No - However, when you click Export Barcode Definition, the file includes any AIs you entered for this barcode.

 

GS1 DataBar Stacked Omnidirectional:
This barcode is typically found on hard-to-mark consumer goods, such as loose produce, (apples, pears, etc.) and ensures reliable scanning at the retail POS. For the Regulated Healthcare industry, this barcode is sometimes used on unit dose pharmaceuticals. It is not recommended for any higher level packaging item. Learn more from this GS1 US Infographic.

The GS1 DataBar Stacked Omnidirectional Barcode Option Displays for the Product Detail Record...

If Industry Is: And Packaging Level Is: Purchasable by Consumer?
And Application Area
Drop-Down Selection Is:
General Each, Inner Pack, Case,
Mixed Case, Case as Each
Yes Any selection
CPG Each, Inner Pack, Case,
Mixed Case, Case as Each
Yes Any selection
Food Service Each, Inner Pack, Case,
Mixed Case, Case as Each
Yes Any selection
Apparel Each, Inner Pack, Case,
Mixed Case, Case as Each
Yes Any selection
Regulated Healthcare Each, Inner Pack, Case,
Mixed Case, Case as Each
Yes Retail Pharmacy is only selection


How to View the Image:
View the product detail record, click the "Barcode" tab, then click the "Preview Barcode" button.


Can a .PNG Image Be Downloaded?

While a .PNG file is available to be downloaded, it is recommended that you work with your GS1 Standards Professional Barcode Image and Print Vendor to include the barcode within your PLU sticker. 

Can Barcode Image Be Printed on Avery label templates?
No

 

GS1 DataMatrix:
DataMatrix is  used for "Regulated Healthcare" product industry items, especially medical devices (non-retail trade items) that are direct marked. In GS1 US Data Hub, the GS1 DataMatrix barcode image is shown for illustrative purposes only.

The GS1 DataMatrix Barcode Option Displays for the Product Detail Record...

If Industry Is: And Packaging Level Is: Purchasable by Consumer?
And Application Area
Drop-Down Selection Is:
General Each, Inner Pack, Case,
Mixed Case
Yes Retail Pharmacy, Directly Part Marked
Regulated Healthcare, or Non-Retail...
Regulated Healthcare Each, Inner Pack, Case,
Mixed Case
Yes or No Retail Pharmacy, Directly Part Marked
Regulated Healthcare, or Non-Retail...

How to View the Image:

When the product is set to the In Use status, view the product detail record, click the View Barcode button, then Preview Barcode. The image is for illustrative purposes only.

Can a .PNG Image Be Downloaded?
No, GS1 US Data Hub only presents a sample image on the screen, which cannot be downloaded. Click the "Export Barcode Definition" button and send this data to your GS1 Standards Professional Barcode Image and Print Vendor. For products in the pharmaceutical industry, refer to this GS1 US resource for more details. For products in the medical device industry, refer to this GS1 US resource.

Can Barcode Image Be Printed on Avery label templates?
No, GS1 US Data Hub only presents a sample image on the screen, which cannot be downloaded.

 

Related Articles and Resources:

View the GS1 US Determine Barcode Type article to learn more about these barcodes.

View the GS1 US Barcode Chart (PDF) that explains all of the available GS1 barcodes and how they are used.

View the Create My Product and Generate a UPC-A Barcode article in this Help Center for steps you can take to create a product.

Each, Inner Pack, Case


GS1 US Data Hub Product Unique Device Identification (UDI) Creation User Guide

16 August 2019

GS1 US Data Hub Product Unique Device Identification (UDI) Creation User Guide

For medical device companies: to view the Unique Device Identification (UDI) Creation user guide, click here >

You can also view the Creating a UDI micro-learning module in the GS1 US University Learning Management System. This module provides a demonstration of how to enter the Device Identifier (DI), and shows one method for entering the unit of use DI in GS1 US Data Hub (when the primary device has a count that's greater than one).



Is this item variable measure?

22 February 2019

Is this item variable measure?

When creating a new product on the GS1 US Data Hub Product | Create page, you can select "yes" for Variable Measure? field - if you select yes, you will NOT be able to generate a UPC-A barcode for this product detail record. 

In addition, a GTIN-14 will be generated, beginning with the number nine (9). The digit 9 is in the indicator digit position, indicating that this item is a variable measure trade item that cannot be NOT scanned at retail checkout / Point-of-Sale. For more details on variable measure trade items, please refer to the GS1 General Specifications.

Example of a Product that Is NOT a Variable Measure Trade Item:

A tomato sauce product line that is sold in three “varied” jar sizes (20 oz., 40 oz., and 60 oz.) is not a variable measure trade item. In this example, each jar "size" is a fixed measure trade item and would receive its own GTIN. 

Even if there are slight weight variations during production (such as overfill), this still does not make the product a variable measure trade item. The declared net weight to the consumer is always the same, regardless of overfill.  These are fixed measure trade items, which are always produced in the same version and composition (e.g., type, size, weight, contents, and design).

 

Examples of Products that ARE Variable Measure Trade Items:

Unlike a fixed measure trade item, a variable measure trade item has at least one characteristic that varies, and the item may be sold at any point in the supply chain without one of these characteristics predefined:

- Weight
- Dimension (size)
- Quantity contained
- Volume information

Variable measure trade items scanned in general distribution are identified with a GTIN-14 beginning with ‘9’. 

For example, a wheel of cheese (not intended for Point-of-Sale) is a variable measure trade item, as it is ordered by a GTIN-14 and includes the indicator digit 9. It’s cut and packaged in variable weight packages in the deli department and sold by weight. 

Another example is bulk chicken breast (not intended for Point-of-Sale), which is ordered by a GTIN-14 and includes the indicator digit 9. It’s then packaged into individual variable weight packages and sold by weight. 

To view the GS1 US Data Hub Product Working With Variable Measure Trade Items User Guide, click here >