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New and Improved Data Hub 5.5 is Here!

8 March 2022

New and Improved Data Hub 5.5 is Here!

Our Data Hub team has been working hard to enhance the tool based on feedback from our members. 

We’re pleased to announce the launch of Data Hub 5.5, with an updated user experience and some helpful new features: 


Your Progress

In Data Hub 5.5, you’ll see a simplified four-step process to guide you through assigning GTINs and creating barcodes. Just click Add New Product to get started and follow the progress box on the righthand side: 

You’ll see the My Products list is now available in both a Grid View and a Card View. You can change your selected view here: 

 

My Products Page 

To view a list of your products, navigate to the “Product” tab on the top bar: 

You’ll see the My Products list is now available in both a Grid View and a Card View. You can change your selected view here: 

  • The Grid View allows you to filter products by several fields, such as Status or Description;

  • The Card View Description shows one product per card.

  • With either the Grid or Card view, you can update multiple products at once by checking the boxes next to the products you want to update and selecting from the button options at the top of the list. You can take actions like exporting the selected products, or changing their statuses:

 

View the Barcode

From the My Products page, click the new View Barcode button to generate another browser window where you can click Preview Barcode to preview and/or download your barcode. Please be sure to allow pop-ups so this window is not blocked.

In that same right-side panel, click the Product History button to view actions completed for this product.

 

Creating or Editing a Product  

  • To create a new product, click Product, then the Add New Product link on the right. To edit an existing product, locate the product in the My Products list, click on its blue hyperlinked name, and select the Edit Product button on the right side. Please note there are some limitations to what can be edited once a product’s GTIN is set to In Use.  

    As you Create or Edit your Product, the right-side box will guide you through our new four step process. Required fields are marked with a red “*required”.  

  • Buttons in this four-step box will turn from grey to white when you’ve filled out the information that allows you to complete that action: 

  • Step 3 (optional) - Enhance Your GTIN Data

    Verified by GS1: Step 3 contains four fields that, when filled out, will display the Verified by GS1 checkmark for that product in GS1 US Data Hub when View/Use subscribers search for a GTIN in the GS1 Registry Platform (GRP).

    Verified by GS1 allows retailers, marketplaces, and others to validate the integrity of your product listings through the GRP. This means you can be confident that your product data is cleaner on e-commerce sites, in catalogs, and in marketplaces around the world.

    Don’t have this information right now? You can still create your GTINs and barcodes in Data Hub without completing Step 3. However, we strongly recommend you return to complete these fields when possible so your trading partners can authenticate your product’s GTIN and attributes. 

  • Adding products to upper-level packaging: when you select an upper level packaging level and save, click the "Add Contents" link. A window of existing products displays. Check the box for the item you want to add to this container, then click "Add to Container."

    On the "Step 1" screen, add the quantity of this item in the Qty field:

 

Other Resources  

For a detailed list of enhancements, refer to the GS1 US Data Hub 5.5 Release Notes

To learn more about using Data Hub 5.5, please view the updated GS1 US Data Hub Product Create/Manage User Guide.  

Questions? Please contact our support team.



What Fields Can Be Changed?

8 April 2020

What Fields Can Be Changed?

Any attribute can be changed when the product is in the Draft status. 

The tables below list all available fields and whether they can be modified when the product is in either the PreMarket or In Use status

For a product in the Archived status, the only action you can take is to change the status back to In Use and then make specific changes, if needed.


Product Detail Screen

Field PreMarket Status:
Can field be changed?
In Use Status:
Can field be changed?
GS1 Company Prefix No  No
GTIN No - but you can retract the GTIN No
GTIN-12 (U.P.C.) or GTIN-13 (EAN) No - but you can retract the GTIN No
Industry Yes No
Packaging Level No No
Product Description Yes Yes*
Language (Product Description) Yes Yes
SKU Yes Yes
Brand Name Yes Yes*
Language (Brand Name) Yes Yes
Variable Measure? No No
Purchasable by Consumer? Yes - unless a GTIN-14 is assigned Yes - unless a GTIN-14 is assigned
For Shipping Purposes Only? Yes - unless a GTIN-14 is assigned Yes - unless a GTIN-14 is assigned
Item Contents No No - changing Item Contents requires a new GTIN
Quantity Yes No - changing Quantity of contents requires a new GTIN

*While you can change either the Product Description or Brand Name for a product set to In Use, this is
commonly done to correct a typographical error.  You cannot change the Product Description to reflect a
new product, per the GTIN Management Standard: “Any new product requires the assignment of a GTIN.”
Similarly, based on the impact of the Brand Name change on your trading partners, you may want to consider
assigning a new GTIN, per the GTIN Management Standard: “A change to the primary brand that appears
on the trade item, requires assignment of a new GTIN.”


Step 3 - Enhance Your GTIN Data Screen

This table lists the fields displayed on the optional Step 3 - Enhance Your GTIN Data screen, and whether they can be modified when the product is in either PreMarket or In Use status. 

Field PreMarket Status:
Can field be changed?
In Use Status:
Can field be changed?
Image URL Yes  Yes
Target Markets Yes Yes
Global Product Classification Yes Yes
Net Content 1 Count No No - however, content can be entered if this field is blank
Net Content 1 Unit of Measure (UOM) No No - however, content can be entered if this field is blank
Net Content 2 Count 
Net Content 3 Count
No No - however, content can be entered if this field is blank
Net Content 2 Unit of Measure (UOM)
Net Content 3 Unit of Measure (UOM)
Yes Yes
Product Description in Different Language Yes Yes
Brand Name in Different Language Yes Yes
Sub-Brand Name
Yes Yes
Product Description-Short
Yes Yes
Label Description Yes Yes


Step 4 - Add Product Dimensions Screen

This table lists the fields displayed on the optional Step 4 - Add Product Dimensions screen, and whether they can be modified when the product is in either PreMarket or In Use status.

Field PreMarket Status:
Can field be changed?
In Use Status:
Can field be changed?
Dimensions - Height Yes  Yes - up to 20% of the original value
Dimensions - Width Yes Yes - up to 20% of the original value
Dimensions - Depth Yes Yes - up to 20% of the original value
Weight - Net Yes No - however, content can be entered if the field is blank
Weight - Gross No Yes - up to 20% of the original value
Weight - Unit of Measure (UOM) No No - however, content can be entered if this field is blank