GS1 US Data Hub® Help Center
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GS1 US Data Hub Product Create Manage User Guide

22 February 2019

GS1 US Data Hub Product Create Manage User Guide

To view the GS1 US Data Hub Product Create Manage User Guide, click here >

For basic steps on how to create a product and UPC-A barcode, visit the Create a Barcode and Generate a UPC-A Barcode article.



Selecting the Status for a Product

3 January 2020

Selecting the Status for a Product

This article explains the actions you can take when a product is in the PreMarket status, and what questions you should ask before setting the product's status to In Use.

PreMarket Status: 

Think of this status as the “Pre-production stage.” You can "retract" the GTIN by clicking the Retract PreMarket GTIN button. This will retract the GTIN and make it available to be assigned again. The product detail record will be deleted. 

Note: Per the GS1 General Specifications: “an allocated GTIN shall not be reallocated to another trade item.” So there are questions to consider before you click the Retract PreMarket GTIN button. Refer to the GS1 General Specifications, section 4.3.5, for more details.

While the product is in the PreMarket status, you can modify product attributes - except for Packaging Level, which cannot be changed. Also, while the product is in the PreMarket status, you can click the View Barcode button to generate a “For Placement Only” - or FPO – PNG barcode symbol file so you can send to your packaging designer, to ensure it fits properly on your product artwork. This watermark barcode symbol is NOT the final artwork for your packaging, but it can be useful to testing the placement of the barcode symbol on your packaging. 

Before You Move to In Use Status:

Before you change the product’s status from the PreMarket to In Use status, here are three questions to consider:

  1. Are the product attributes and packaging final?

  2. Are you ready to produce and sell this product to consumers?

  3. Are you ready to start sharing this information with trading partners?

If you answer “Yes” to each of the questions, you're ready to set the status to In Use.

In Use Status: 

When you are ready to launch your product into the marketplace, click the Set Status to In Use button. Think of In Use as your “Production” stage. The product and the assigned GTIN are now permanently linked to each other. As the GS1 General Specifications states: “An allocated GTIN shall not be reallocated to another trade item.” Certain attributes, such as net weight and unit of measure, cannot be changed. If these attributes change, you should archive the current product, then create a new product and assign a new GTIN.

For more details, view the What Fields Can Be Changed article.

As the default option, an In Use product is shared with all GS1 US Product View/Use subscribers and with global marketplace via the GS1 Registry Platform. You can change these sharing options.

In GS1 US Data Hub, when you set the status to In Use, you can now generate a scannable barcode image that you can download. You can also export the barcode definitions to send to a GS1 Standards Professional Barcode and Image Print Vendor.


Want to Learn More?

View the Understanding the Product Lifecycle instructional module in the Help Center.

View the Product Create/Manage User Guide in the Help Center.

Troubleshooting Guide - Product Create

23 April 2019

Troubleshooting Guide - Product Create

To view the Data Hub Product Create Trouble Shooting Guide, click here > 


Q. My prefix is out of capacity. How can I obtain more barcodes?

A. It's not possible to “add capacity” - or add additional GTINs - to an existing prefix when you need more barcodes. If you exhaust the numbering capacity of your GS1 Company Prefix, you can obtain an additional Company Prefix. As your business grows, it may be worth investigating if the additional prefix that you are planning to acquire should have greater numbering capacity. This way, you won’t have to come back as frequently and you may be able to save money over time. If you only need a few more GTINs, another option is to license GS1 US GTINs. Learn more by visiting the GS1 US Get Started Guide.