GS1 US Data Hub® Help Center
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GS1 US Data Hub Product Create Manage User Guide

22 February 2019

GS1 US Data Hub Product Create Manage User Guide

To view the GS1 US Data Hub Product Create Manage User Guide, click here >

For basic steps on how to create a product and UPC-A barcode, visit the Create a Barcode and Generate a UPC-A Barcode article.

 

 




New and Improved Data Hub 5.5 is Here!

8 March 2022

New and Improved Data Hub 5.5 is Here!

Our Data Hub team has been working hard to enhance the tool based on feedback from our members. 

We’re pleased to announce the launch of Data Hub 5.5, with an updated user experience and some helpful new features: 


Your Progress

In Data Hub 5.5, you’ll see a simplified four-step process to guide you through assigning GTINs and creating barcodes. Just click “New Product” to get started and follow the progress box on the righthand side: 

You’ll see the My Products list is now available in both a Grid View and a Card View. You can change your selected view here: 

 

My Products Page 

To view a list of your products, navigate to the “Product” tab on the top bar: 

You’ll see the My Products list is now available in both a Grid View and a Card View. You can change your selected view here: 

  • The Grid View allows you to filter products by several fields, such as Status or Description;

  • The Card View Description shows one product per card.

  • With either the Grid or Card view, you can update multiple products at once by checking the boxes next to the products you want to update and selecting from the button options at the top of the list. You can take actions like exporting the selected products, or changing their statuses:

 

View the Barcode

From the My Products page, click the new View Barcode button to generate another browser window where you can click Preview Barcode to preview and/or download your barcode. Please be sure to allow pop-ups so this window is not blocked.

In that same right-side panel, click the Product History button to view actions completed for this product.

 

Creating or Editing a Product  

  • To create a new product, click Product, then the Add New Product link in the upper right. To edit an existing product, locate the product in the My Products list, click on its blue hyperlinked name, and select the Edit Product button on the right side. Please note there are some limitations to what can be edited once a product’s GTIN is set to In Use.  

    As you Create or Edit your Product, the right-side box will guide you through our new four step process. Required fields are marked with a red “*required”.  

  • Buttons in this four-step box will turn from grey to white when you’ve filled out the information that allows you to complete that action: 

  • Step 3 (optional) - Enhance Your GTIN Data

    Verified by GS1: Step 3 contains four fields that, when filled out, will display the Verified by GS1 checkmark for that product in GS1 US Data Hub when View/Use subscribers search for a GTIN in the GS1 Registry Platform (GRP).

    Verified by GS1 allows retailers, marketplaces, and others to validate the integrity of your product listings through the GRP. This means you can be confident that your product data is cleaner on e-commerce sites, in catalogs, and in marketplaces around the world.

    Don’t have this information right now? You can still create your GTINs and barcodes in Data Hub without completing Step 3. However, we strongly recommend you return to complete these fields when possible so your trading partners can authenticate your product’s GTIN and attributes. 

  • Adding products to upper-level packaging: when you select an upper level packaging level and save, click the "Add Contents" link. A window of existing products displays. Check the box for the item you want to add to this container, then click "Add to Container."

    On the main screen, add the quantity of this item in the Qty field:

 

Other Resources  

For a detailed list of enhancements, refer to the GS1 US Data Hub 5.5 Release Notes

To learn more about using Data Hub 5.5, please view the updated GS1 US Data Hub Product Create/Manage User Guide.  

Questions? Please contact our support team.



Create a Product and Generate a UPC-A Barcode

24 October 2019

Create a Product and Generate a UPC-A Barcode

If you have licensed a GS1 Company Prefix, you can create products and assign your available GTINs to them, so you can generate a barcode image.

Note: if you licensed a single GS1 US GTIN, instead of a GS1 Company Prefix, your product is already saved in GS1 US Data Hub with the In Use status. Visit the GS1 US GTIN article to learn how to generate your barcode, create a case, etc.

Follow these quick steps to create a consumer trade item that can be purchased at a store or online:

  1. Click Product, then the Add New Product link on the right.


  2. Product Description – This is a "functional description" to share with retailers, not the marketing description that is used for consumers. A best practice is to include brand name, type of product, variation (color, flavor, scent, etc), and net contents. There is a 200-character limit on this field.

  3. Brand Name – Enter the name of the product line that is used with consumers. There is a 70-character limit.

  4. Product Industry – This will help retailers and other Product View/Use subscribers filter by “industry” when searching for products.
    CPG = Consumer Packaged Goods (groceries, personal care and beauty products, home cleaning products, etc.);
    General = General Merchandise (toys, flooring, appliances, etc.)

  5. SKU (optional) - This is the Stock Keeping Unit that your company may assign to products to help track inventory. The SKU can be alphanumeric. There is a 70-character limit. You can add or change the SKU for this product, even after you set the status to In Use.

  6. Packaging Level – "Each" is the default, and is generally the consumer unit sold at check out or online. To learn about other packaging level options, view this Packaging Level article.

  7. Purchasable by Consumer? – “Yes” is the default selection when you select the “Each” packaging level. Selecting “Yes” will make the UPC-A barcode image available in a later step. 

  8. For Shipping Purposes Only? – Keep "No" selected, as this is the default when “Yes” is selected for Purchasable by Consumer?. You should only select “Yes” if the item is a shipping and receiving trade item, and NOT sold to consumers at retail or online.

  9. Variable Measure? – Keep "No" selected, as most products are fixed measure trade items, not variable measure trade items. A variable measure trade item does NOT receive the GTIN-12. A product that has different sizes, such as jars of sauce in 10, 20 and 30 oz jars, is NOT a variable measure trade item. These three products are fixed measure trade items that require three unique GTINs. 

          

  10. Press Save and Continue. This product detail record is in the Draft status. The Step 2 page displays.

  11. Now you can assign the GTIN. Click the Let Us Assign Your GTIN button. GS1 US Data Hub will assign the next available GTIN to this product. This available GTIN is displayed under the Your GTIN heading as both a GTIN-12 and a GTIN with 14 digits, with two leading zeroes (which is how it's stored in databases).



    Already have a GTIN to assign to this product? Then click the Choose a Specific GTIN button and type the desired GTIN yourself. The Company Prefix is already populated. Note: The GTIN-12 for an "Each" item must start with two fill zeroes (00), as this is the 14-digit representation of the GTIN that would be stored in a database.

    Optional: Generate a For Placement Only barcode. 
    After you assign the GTIN, the item moves from Draft to PreMarket status. You can now click the Barcode tab to generate a “For Placement Only” (FPO) barcode image for product and packaging design purposes only. You will be able to generate a scannable barcode image (PNG file) after you change the status​ to In Use.



    Optional: Add Additional Product Information. 

    While the product is in the PreMarket status, you can add other product information in Step 3 and Step 4, such as net contents and net weight. Some of these key product attributes cannot be changed after you set the status to In Use. 

    Click the Verified by GS1 article to learn more about the attributes associated with the Verified by GS1 program and the GS1 Registry Platform.

  12. When you're ready to share this product with the marketplace, click the Set Status to In Use button. 

    You can now create a barcode that can be scanned by your customers.

  13. To generate the barcode, click the View Barcode button.   

    The Barcode screen displays:

    - Application Area – This is the environment in which the barcode will be scanned.  The list of available application areas is based on the details for this product detail record.

    - Barcode Type – The selected barcode symbol. UPC-A is the default if "Each" is the Packaging Level, "Yes" is selected for "Purchasable by Consumer," and Application Area is "General Retail/Grocery."

    - Size – You have three choices for the barcode dimensions: the optimum ("Target") size, minimum size that can accommodate all scanners, and maximum size. 

  14. Click Preview Barcode then click the Download button to download a PNG file of the barcode image to your computer. Note: an EPS or vector file format is not available. To print this barcode using an Avery label template, click the Print button. You can also click the "Export Barcode Definitions" button to share the barcode symbol specifications with a GS1 Standards Professional print vendor.



    Have any questions about working with the UPC-A barcode image? View the Work with my UPC-A barcode article in the Help Center.


Learn more:

View the Product Create/Manage User Guide in this Help Center.

View the Create a Barcode for a Retail Item module for a step-by-step demonstration.



Selecting the Status for a Product

3 January 2020

Selecting the Status for a Product

This article explains the actions you can take when a product is in the PreMarket status, and what questions you should ask before setting the product's status to In Use.

PreMarket Status: 

Think of this status as the “Pre-production stage.” You can "retract" the GTIN by clicking the Retract PreMarket GTIN button. This will retract the GTIN and make it available to be assigned again. The product detail record will be deleted. 

Note: Per the GS1 General Specifications: “an allocated GTIN shall not be reallocated to another trade item.” So there are questions to consider before you click the Retract PreMarket GTIN button. Refer to the GS1 General Specifications, section 4.3.5, for more details.

While the product is in the PreMarket status, you can modify product attributes - except for Packaging Level, which cannot be changed. Also, while the product is in the PreMarket status, you can click the View Barcode button to generate a “For Placement Only” - or FPO – PNG barcode symbol file so you can send to your packaging designer, to ensure it fits properly on your product artwork. This watermark barcode symbol is NOT the final artwork for your packaging, but it can be useful to testing the placement of the barcode symbol on your packaging. 


Before You Move to In Use Status:

Before you change the product’s status from the PreMarket to In Use status, here are three questions to consider:

  1. Are the product attributes and packaging final?

  2. Are you ready to produce and sell this product to consumers?

  3. Are you ready to start sharing this information with trading partners?

If you answer “Yes” to each of the questions, you're ready to set the status to In Use.


In Use Status: 

When you are ready to launch your product into the marketplace, click the Set Status to In Use button. Think of In Use as your “Production” stage. The product and the assigned GTIN are now permanently linked to each other. As the GS1 General Specifications states: “An allocated GTIN shall not be reallocated to another trade item.” Certain attributes, such as net weight and unit of measure, cannot be changed. If these attributes change, you should archive the current product, then create a new product and assign a new GTIN.

For more details, view the What Fields Can Be Changed article.

As the default option, an In Use product is shared with all GS1 US Product View/Use subscribers and with global marketplace via the GS1 Registry Platform. You can change these sharing options.

In GS1 US Data Hub, when you set the status to In Use, you can now generate a scannable barcode image that you can download. You can also export the barcode definitions to send to a GS1 Standards Professional Barcode and Image Print Vendor.

 

Want to Learn More?

View the Understanding the Product Lifecycle instructional module in the Help Center.

View the Product Create/Manage User Guide in the Help Center.



GS1 US Data Hub Instructional Modules

9 January 2020

GS1 US Data Hub Instructional Modules

GS1 US Data Hub instructional modules are available in the GS1 US University Learning Management System. You can sign in using the same credentials as you do for GS1 US Data Hub. Click the "GS1 US Data Hub & User Portal" category, then "Help Resources" to view the list of modules. Click the module title for a demonstration of key functions, with audio narration. Or click the links to view the course directly if you are already logged into GS1 US Data Hub.

Creating Your First GTIN/Barcode:

Creating Your Barcode for a Retail Item - Learn how to create your barcode for a retail item in GS1 US Data Hub. Duration: 5:02

Understanding the Product LifecycleLearn about the product lifecycle: Draft, PreMarket, In Use, Archived. Duration 3:52

Creating a UDI (for medical device companies) - Only for members with medical device products: review basic steps needed to create the two segments of the UDI: the Device Identifier (DI) and the Production Identifier (PI). Duration: 7:05

Working with Your GS1 US GTIN - Only for members who license a GS1 US GTIN: learn how to work with the GS1 US GTIN in GS1 US Data Hub: adding information, generating a barcode, creating higher level packaging, and changing the default sharing settings. Duration: 6:27

Adding Product Dimensions - Learn about the product's size and weight attributes on the Step 4 - Add Product Dimensions page. Duration: 1:55

Displaying the Verified by GS1 Check Mark - Learn how to enter attributes that will enable GS1 US Data Hub Product View/Use subscribers see the Verified by GS1 Check Mark when searching for the GTIN in the GS1 Registry Platform. Duration: 7:35


Creating GTINs/Barcodes for Higher Level Packaging:

Creating a Case for a Retail Item - Learn how to create a case of retail items using GS1 US Data Hub | Product. Duration 6:37

Packaging LevelsLearn how GS1 US Data Hub supports multiple packaging levels, how the GTIN-14 is generated, and how ITF-14 and GS1-128 barcodes can be generated. Duration: 7:47


Using Product Import:

Product Import, Download All Available GTINsLearn how to import products and assign GTINs, or receive a list of all available GTINs, based on the GTINs available for your company. Duration: 6:36

Product Import, Download Import Template -  Learn how to import products that already have GTINs assigned. Duration: 5:03

Product Import, Correcting ErrorsLearn how to correct common errors that may be generated when importing products, such as "Fire Format Error...". Duration: 8:56

Product Import, Higher Level PackagingLearn how to import inner packs, cases, pallets, etc. using the Download Import Template.  Duration: 9:15

Company Prefix for GTIN-13s: How to Import - Only for members who have licensed a Company Prefix to create GTIN-13s (for EAN-13 barcodes) through GS1 US: learn how to use the Download Import Template to load any products in which you already assigned GTIN-13s. Duration: 6:24



Add Users and Assign Roles: GS1 US User Portal

20 January 2020

Add Users and Assign Roles: GS1 US User Portal

A single Product Create/Manage role is provided with the GS1 Company Prefix. You can add multiple users to your subscription for an annual fee. Visit our online application in the GS1 US Store to add users (you'll need to log into myGS1 US). 

The initial user of the GS1 US tools is automatically given all available roles, including the ability to add users. This individual can then assign the GS1 US Data Hub | Product Create/Manage role to these additional users so they can create products, assign GTINs and manage barcodes. If the Product Create/Manage role is NOT assigned, the "Product" link will be grayed out for these new users.

Watch a module for a demonstration on how to log in to the User Portal, add a user and assign roles.

To download the GS1 User Portal User Guide, click here >.

For specific answers about logging in and adding users from an available pool of users, visit the GS1 US Frequently Asked Questions page.

 

How to Add the Product Create/Manage Role:

The Product Create/Manage role enables a user to add and manage products. To assign this role to an existing user, the General User Administrator or Product Administrator can log in to the User Portal and take these steps:

1.  Locate the user using the filter box and when the user information displays, click the row for that user. Then click the "Edit Roles" link next to the "Roles in [Company Name] header. Scroll down and check the box for "Product Create/Manage."

2. Click "Save."

When the user logs in to GS1 US Data Hub, the Product tab is "enabled" - that is, the Product tab will no longer be grayed out, and the user can now click "Product" and add a product and generate a UPC-A barcode. This user can also maintain product data, enter higher level packaging such as cases, and export all this data so it can be entered into the company's product database.  

 

How to Add More Product Create/Manage Roles

To add other users who can use GS1 US Data Hub to create and manage products, visit the GS1 US Store for details.

 

How to Resend an E-mail Invitation to a New User

1. From the GS1 US User Portal, select “Pending” (the default is "Active") next to the Users heading, and view all pending users for your company.

2. Locate the name of the user you want to resend the invitation to, and click the “Resend Invitation” link in the row for the desired user.

The user will receive an email from newusersetup@gs1us.org so they can set up an account. It is recommended that you communicate this e-mail to the user, as the link expires in seven days. After the user completes the account setup, the status changes from “Pending” to "Active."



How to Contact the Member Support Team

13 August 2021

How to Contact the Member Support Team

Q. Can I contact the Member Support team online? 
A. Yes, from within GS1 US Data Hub, complete the Contact Support online form to send your question to the GS1 US Member Support Team:

1. From GS1 US Data Hub, click your name in the right corner, then click “Contact Support.”  



2. A new browser tab opens, and the Contact Support form displays. Enter your name, e-mail address and company name, postal code and country. Select the "Area of Tool" from the drop-down menu, and a topic from the “Contact GS1 US Data Hub About” drop-down menu. Then type your question in the “Message” box. 

 

3. Click the “Submit” button. A GS1 US Member Support representative will contact you.