GS1 US Data Hub® Help Center
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GS1 US Data Hub Instructional Modules

9 January 2020

GS1 US Data Hub Instructional Modules

GS1 US Data Hub instructional modules are available in the GS1 US University Learning Management System (sign in is required). Click the "GS1 US Data Hub & User Portal" category, then click the module title for a demonstration of key functions, with audio narration. Or click the links below to view the course directly after logging in.

Creating Your First GTIN/Barcode

Creating Your Barcode for a Retail Item (Short Version or Long Version) - Learn how to create your barcode for a retail item in GS1 US Data Hub. (Short Version Duration: 3:49; Long Version Duration: 7:14)

Understanding the Product Lifecycle - Learn about the product lifecycle: Draft, PreMarket, In Use, Archived. Duration 7:48

PreMarket vs. In Use - Learn the differences between the PreMarket status and In Use status when creating a product, and what questions to consider before changing the status from PreMarket to In Use. Duration: 4:36

Creating a UDI (for medical device companies) - Review basic steps needed to create the two segments of the UDI: the Device Identifier (DI) and the Production Identifier (PI). Duration: 6:27

Working with Your GS1 US GTIN - Only for members who license a GS1 US GTIN: learn how to work with the GS1 US GTIN in GS1 US Data Hub: adding information, generating a barcode, creating higher level packaging, and changing the default sharing settings. Duration: 6:07


Creating GTINs/Barcodes for Higher Level Packaging:

Creating a Case of Retail Items - Learn how to create a case of retail items using GS1 US Data Hub | Product. Duration 6:47

Packaging Levels - Learn how GS1 US Data Hub supports multiple packaging levels, how the GTIN-14 is generated, and how ITF-14 and GS1-128 barcodes can be generated. Duration: 7:18


Using Product Import:

Product Import, Download All Available GTINs - Learn how to import products and assign GTINs, or receive a list of all available GTINs, based on the GTINs available for your company. Duration: 6:17

Product Import, Download Import Template -  Learn how to import products that already have GTINs assigned. Duration: 5:37

Product Import, Correcting Errors - Learn how to correct common errors that may be generated when importing products, such as "Fire Format Error". Duration: 8:57

Product Import, Higher Level Packaging - Learn how to import inner packs, cases, pallets, etc. using the Download Import Template.  Duration: 9:21

Company Prefix for GTIN-13s: How to Import - Only for members who have licensed a Company Prefix to create GTIN-13s (for EAN-13 barcodes) through GS1 US in the past: learn how to use the Download Import Template to load these existing products into GS1 US Data Hub. Duration: 6:24



Create a Product and Generate a UPC-A Barcode

24 October 2019

Create a Product and Generate a UPC-A Barcode

If you have licensed a GS1 Company Prefix, you can create products and assign your available GTINs to them, so you can generate a barcode image.

Note: if you licensed a single GS1 US GTIN, instead of a GS1 Company Prefix, your product is already saved in GS1 US Data Hub with the In Use status. Visit the GS1 US GTIN article to learn how to generate your barcode, create a case, etc.

Follow these quick steps to create a consumer trade item that can be purchased at a store or online:

  1. Click Product, then the Create link.
     
  2. Product Description – Enter a "functional description" you share with retailers, not the marketing description for consumers. A best practice is to include: brand name, type of product, variation (color, flavor, scent, etc), and net contents. For example, “Edible Harvest Jam Raspberry 20 oz.” There is a 200-character limit. Avoid the use of special characters, such as the pipe "|" and line breaks "CR/LF".
  3. Brand Name – Enter the name of the product line that is used with consumers. There is a 70-character limit.
  4. Product Industry – Select the primary industry where the product is sold.
    CPG = Consumer Packaged Goods (groceries, personal care and beauty products, home cleaning products, etc.);
    General = General Merchandise (toys, flooring, appliances, etc.)
  5. Packaging Level – "Each" is the default, and is generally the consumer unit sold at check out or online. To learn about other packaging level options, view this Packaging Level article, or download the Product Create Manage User Guide.

  6. Language – the default is English (en). If this product’s primary target market uses a local language other than English, you can change it here. 
  7. SKU (optional) - Enter the Stock Keeping Unit (SKU) for this item. The SKU is assigned to the item by your company and can be alphanumeric. There is a 70-character limit.
  8. Is this item variable measure? – leave this box unchecked, meaning this is a fixed measure trade item, and is always produced in the same version and composition (e.g., type, size, weight, contents, and design). A variable measure trade item has at least one characteristic that varies while other characteristics of the trade item remain the same. Examples of variable measure trade items include whole cheeses, fish, and cables. If you do check this box, the UPC-A barcode image will NOT be generated.

  9. Can this item be purchased by the consumer? – keep this box checked, as this enables you to generate the UPC-A barcode, which is explained in a later step.

  10. Press Save to save this as a record with the Draft status. This enables the GTIN assignment buttons:​
    - Auto Assign GTIN – Allow GS1 US Data Hub to assign a GTIN in sequential order from the designated GS1 Company Prefix;
    - Assign GTIN from Reserved – you can assign a GTIN from your "Reserved GTINs";
    - Assign GTIN Manually – Allows you to type the desired GTIN yourself and assign it to a specific product. Note: The GTIN-12 for an "each" must start with two fill zeroes (00), as the GTIN is always represented in 14 digits in GS1 US Data Hub. Also, you will need to calculate the check digit. For help, visit www.gs1us.org/checkdigit ​

  11. After you assign the GTIN, the item moves from Draft to PreMarket status. You can now click the Barcode tab to generate a “For Placement Only” (FPO) barcode image for product and packaging design purposes only. You will be able to generate a scannable barcode image (PNG file) after you change the status​ to In Use.

  12. When you have finalized barcode placement within the packaging design, and you're ready to share this product with the marketplace, change the status to In Use - you can now create a barcode that can be scanned by your customers. To learn more about the PreMarket vs. In Use status, view the PreMarket vs. In Use instructional module on the GS1 US University Learning Management System (sign in is required).

  13. To generate the barcode, click the Barcode tab. The Barcode screen displays.



    - Application Area – This is the environment in which the barcode will be scanned.  The list of available application areas is based on the details for this product detail record.

    - Barcode Type – The selected barcode symbol. UPC-A is the default if "Each" is the Packaging Level, the box is checked for "Can this product be purchased by the consumer," and Application Area is "General Retail/Grocery."

    - Size – You have three choices for the barcode dimensions: the optimum ("Target") size, minimum size that can accommodate all scanners, and maximum size. 
  14. Click Preview Barcode - Click the Download button to download a PNG file of the barcode image to your computer. Note: an EPS or vector file format is not available. You can also click the "Print" button to print this barcode using an Avery label template. You can also click the "Export Barcode Definitions" button to share the barcode symbol specifications with a GS1 Standards Professional print vendor.

    For answers to frequently asked questions about working with the UPC-A barcode image, view the Work with my UPC-A barcode article in the Help Center.


For more details, please view the Product Create/Manage User Guide in this Help Center. Or view a screen demonstration via the Create a Barcode module in the GS1 US Learning Management System.


Barcodes Available in GS1 US Data Hub

8 April 2020

Barcodes Available in GS1 US Data Hub

GS1 US Data Hub provides barcode images based on these three attributes of a specific Product Detail Record:
- Product Industry;
- Packaging Level;
- "Can this item be purchased by the consumer" check box;

Also, the barcode option may change if you select a different Application Area on the Barcode screen.

This article explains which barcodes images are available in GS1 US Data Hub from the "Barcode" tab when you are viewing a product detail record.  As noted, some barcodes can be downloaded as PNG files, or directly into label templates. It's not possible to download barcode images for multiple products in bulk.



UPC-A:
This barcode is used primarily at retail POS and encodes only the GTIN. After you share product/GTIN/barcode data with your trading partners, they can then populate their databases so their point-of-sale scanners can retrieve the product data using the GTIN within the scanned barcode.

The UPC-A Barcode Option Displays for the Product Detail Record...

If Product Industry Is: And Packaging Level Is: Can this item be purchased
by the consumer?

And Application Area
Drop-Down Selection Is:
General Each, Inner Pack, Case,
Mixed Case, Case as Each 
Box is Checked Any selection
CPG Each, Inner Pack, Case,
Mixed Case, Case as Each
Box is Checked Any selection
Food Service Each, Inner Pack, Case,
Mixed Case, Case as Each
Box is Checked Any selection
Apparel Each, Inner Pack, Case,
Mixed Case, Case as Each
Box is Checked Any selection
Regulated Healthcare Each, Inner Pack, Case,
Mixed Case, Case as Each
Box is Checked Retail Pharmacy is only selection


How to View the Image:

View the product detail record, click the "Barcode" tab, then the "Preview Barcode" button, then click "Download". To learn more about working with the UPC-A barcode, view the Work with My UPC-A Barcode article in the Help Center.

Can a .PNG Image Be Downloaded?
Yes

Can Barcode Image Be Printed on Avery label templates?
Yes



ITF-14:

This barcode is used to identify units such as cases and pallets, and is mainly seen in general distribution. The ITF-14 is typically printed on corrugated material. POS scanners cannot read the ITF-14 barcode. In GS1 US Data Hub, the ITF-14 barcode only encodes the GTIN-12 or GTIN-14 in a 14-digit format. 

The ITF-14 Barcode Option Displays for the Product Detail Record...

If Product Industry Is: And Packaging Level Is:  Can this item be purchased
by the consumer? 

And Application Area
Drop-Down Selection Is:
General Any selection Box is NOT checked And selection EXCEPT Directly Part Marked
Regulated Healthcare
CPG Any selection Box is NOT checked Only Non-Retail... is available
Food Service Any selection Box is NOT checked Only Non-Retail... is available
Apparel Any selection Box is NOT checked Only Non-Retail... is available
Regulated Healthcare Any selection Box is checked or not checked Any selection EXCEPT Directly Part Marked Regulated Healthcare


How to View the Image:
View the product detail record, click the "Barcode" tab, then click the "Preview Barcode" button, then click "Download".

Can a .PNG Image Be Downloaded?
Yes

Can Barcode Image Be Printed on Avery label templates?
Yes



GS1-128:

The GS1-128 barcode encodes GTINs and is commonly used to identify units such as cases. In GS1 US Data Hub, this barcode encodes the GTIN-12 or GTIN-14 in a 14-digit format, but specific additional information can also be encoded, such as Best Before Date, Batch/Lot Number, or Serial Number - using GS1 Application Identifiers (AIs) - to support business needs throughout your supply chain. 

To encode this information, click the Barcode tab, select GS1-128 from Barcode Type, then select the desired AIs at the bottom of the screen. Read the Create a Case and Generate a Barcode article for more details on adding AIs to the GS1-128 barcode.

The GS1-128 Barcode Option Displays for the Product Detail Record...

If Product Industry Is: And Packaging Level Is: Can this item be purchased
by the consumer?

And Application Area
Drop-Down Selection Is:
General Any selection Box is NOT checked And selection EXCEPT Directly Part Marked
Regulated Healthcare
CPG Any selection Box is NOT checked Only Non-Retail... is available
Food Service Any selection Box is NOT checked Only Non-Retail... is available
Apparel Any selection Box is NOT checked Only Non-Retail... is available
Regulated Healthcare Any selection Box is checked or not checked Any selection EXCEPT Directly Part Marked Regulated Healthcare

How to View the Image:
View the product detail record, click the "Barcode" tab, then click the "Preview Barcode" button, then click "Download".

Can a .PNG Image Be Downloaded?
Yes

Can Barcode Image Be Printed on Avery label templates?
No - However, when you click Export Barcode Definition, the file includes any AIs you entered for this barcode.

 

GS1 DataBar Stacked Omnidirectional:
This barcode is typically found on hard-to-mark consumer goods, such as loose produce, (apples, pears, etc.) and ensures reliable scanning at the retail POS. For the Regulated Healthcare industry, this barcode is sometimes used on unit dose pharmaceuticals. It is not recommended for any higher level packaging item. Learn more from this GS1 US Infographic.

The GS1 DataBar Stacked Omnidirectional Barcode Option Displays for the Product Detail Record...

If Product Industry Is: And Packaging Level Is: Can this item be purchased
by the consumer?

And Application Area
Drop-Down Selection Is:
General Each, Inner Pack, Case,
Mixed Case, Case as Each
Box is checked Any selection
CPG Each, Inner Pack, Case,
Mixed Case, Case as Each
Box is checked Any selection
Food Service Each, Inner Pack, Case,
Mixed Case, Case as Each
Box is checked Any selection
Apparel Each, Inner Pack, Case,
Mixed Case, Case as Each
Box is checked Any selection
Regulated Healthcare Each, Inner Pack, Case,
Mixed Case, Case as Each
Box is checked or not checked Retail Pharmacy is only selection


How to View the Image:
View the product detail record, click the "Barcode" tab, then click the "Preview Barcode" button.


Can a .PNG Image Be Downloaded?

While a .PNG file is available to be downloaded, it is recommended that you work with your GS1 Standards Professional Barcode Image and Print Vendor to include the barcode within your PLU sticker. 

Can Barcode Image Be Printed on Avery label templates?
No

 

GS1 DataMatrix:
DataMatrix is  used for "Regulated Healthcare" product industry items, especially medical devices (non-retail trade items) that are direct marked. In GS1 US Data Hub, the GS1 DataMatrix barcode image is shown for illustrative purposes only.

The GS1 DataMatrix Barcode Option Displays for the Product Detail Record...

If Product Industry Is: And Packaging Level Is: Can this item be purchased
by the consumer?

And Application Area
Drop-Down Selection Is:
General Each, Inner Pack, Case,
Mixed Case
Box is checked or not checked Retail Pharmacy, Directly Part Marked
Regulated Healthcare, or Non-Retail...
Regulated Healthcare Each, Inner Pack, Case,
Mixed Case
Box is checked or not checked Retail Pharmacy, Directly Part Marked
Regulated Healthcare, or Non-Retail...

How to View the Image:

View the product detail record, then click the "Barcode" tab, click the "Preview Barcode" button. The image is for illustrative purposes only.

Can a .PNG Image Be Downloaded?
No, GS1 US Data Hub only presents a sample image on the screen, which cannot be downloaded. Click the "Export Barcode Definition" button and send this data to your GS1 Standards Professional Barcode Image and Print Vendor. For products in the pharmaceutical industry, refer to this GS1 US resource for more details. For products in the medical device industry, refer to this GS1 US resource.

Can Barcode Image Be Printed on Avery label templates?
No, GS1 US Data Hub only presents a sample image on the screen, which cannot be downloaded.

 

Related Articles and Resources:

View the GS1 US Determine Barcode Type article to learn more about these barcodes.

View the GS1 US Barcode Chart (PDF) that explains all of the available GS1 barcodes and how they are used.

View the Create My Product and Generate a UPC-A Barcode article in this Help Center for steps you can take to create a product.

Each, Inner Pack, Case


How to Display the Verified by GS1 Check Mark

9 February 2021

How to Display the Verified by GS1 Check Mark

Complete and accurate product data results in a more efficient and seamless supply chain - as well as a more positive shopping experience for consumers. 

You can have the Verified by GS1 (VbG) check mark display to GS1 US Data Hub Product View/Use subscribers when they search for a product in the GS1 Registry Platform. These subscribers include retailers, marketplaces, solution providers, agencies and others. Verified by GS1 enables the verification of a product’s identity based on a set of seven core product attributes.

To learn how to enter these attributes, view this GS1 US video.

If you save the following attributes with your product detail record, the VbG check mark will display when the GTIN is searched through the GS1 Registry Platform:
- GTIN
- Brand Name
- Product Description
- Product Image URL (make sure the address starts with http:// or https:// - view this fact sheet)
- Global Product Classification (GPC) (view the GS1 GCP Browser for more details)
- Net Content and Unit of Measure (view a list of valid Unit of Measure codes)
- Target Market 1 (also known as Country of Sale - view a list of Country codes)

Product Image, GPC, Net Content and Target Market 1 are available from the Additional Information tab (Enhanced Product Information section).

GS1 US Data Hub currently provides access to more than 30 million products, making it valuable as part of a retailer’s data quality and product sourcing efforts.

Learn more by visiting the Verified by GS1 page on the GS1 US site.



Add Users and Assign Roles: GS1 US User Portal

20 January 2020

Add Users and Assign Roles: GS1 US User Portal

A single Product Create/Manage role is provided with the GS1 Company Prefix. You can add multiple users to your subscription for an annual fee. Visit our online application to add users (you must log in). 

The initial user of the GS1 US tools is automatically given all available roles, including the ability to add users. This individual can then assign the GS1 US Data Hub | Product Create/Manage role to the news users who want to create products, assign GTINs and manage barcodes. Unless the Product Create/Manage role is assigned, the "Product" link will be grayed out for these new users.

Watch a module on the GS1 US University Learning Management System for a demonstration on how to log in to the User Portal, add a user and assign roles (sign in is required). Click the GS1 US Data Hub & User Portal category, then "Help Resources," scroll down to "How to Add New User and Assign Roles" and click "Launch".  

To download the GS1 User Portal User Guide, click here >.

For specific answers about logging in and adding users from an available pool of users, visit the GS1 US Frequently Asked Questions page.

 

Add the Product Create/Manage Role:

The GS1 US Data Hub is the Product Create/Manage role is one of the most assigned roles in GS1 US Data Hub. To assign this role to an existing user, the General User Administrator or Product Administrator can log in to the User Portal and take these steps:

1.  Locate the user using the filter box and when the user information displays, click the row for that user. Then click the "Edit Roles" link next to the "Roles in [Company Name] header. Scroll down and check the box for "Product Create/Manage."

2. Click "Save."

When the user logs in to GS1 US Data Hub, the Product tab is "enabled" - that is, the Product tab will no longer be grayed out, and the user can now click "Product" and add a product and generate a barcode. This user can also maintain product data, generate other barcodes in GS1 US Data Hub, such as ITF-14 and GS1-128 for cases, pallets, etc., and export this data so it can be entered into the company's product database.  


Want to Add Additional Product Create/Manage Roles?

Additional "Product Create/Manage" roles can be added for an annual fee. Learn more.

 

Do You Need to Resend an Invitation to a New User?

1. From the GS1 US User Portal, select “Pending” (the default is "Active") next to the Users heading, and view all pending users for your company.

2. Locate the name of the user you want to resend the invitation to, and click the “Resend Invitation” link in the row for the desired user.

The user will receive an email from newusersetup@gs1us.org so they can set up an account. It is recommended that you communicate this e-mail to the user, as the link expires in seven days. After the user completes the account setup, the status changes from “Pending” to "Active."



Print a Certificate

17 November 2020

Print a Certificate

To print your GS1 Company or GS1 US GTIN certificate, first make sure you have Adobe Acrobat Reader installed on your computer:

1. Visit the home page of GS1 US Data Hub, and click the Print Identifier Certificate link under the "Identifier Tools" area:

2. The myGS1 US page displays. Click the header "Identifier Certificates."

3. If you have multiple prefixes and identifiers, you can search for a specific GS1 Company Prefix or GS1 US GTIN. When you see the identifier in the results, click the "Download" link to open the certificate as a PDF file in Adobe Acrobat Reader.



Use GS1 US Data Hub to Create New Products

30 March 2020

Use GS1 US Data Hub to Create New Products

If you are a new member, here's how you can learn how to manage products and GTINs in GS1 US Data Hub:

  1. Start by watching the demo, Creating Your Barcode for a Retail Item, available in the GS1 US University Learning Management System (sign in is required). You'll see how to create a new product, assign one of your available GTINs to the product, place this product into the "In Use" status, and download a UPC-A barcode image. View other modules to learn about specific GS1 US Data Hub functionality, such as importing products in bulk, and creating a case.
  2. Download the Product Create/Manage User Guide (PDF) in this Help Center for detailed, step-by-step instructions. For quick instructions, read the Create a Product and Generate a UPC-A Barcode article, as well as other articles in the Help Center.
  3. When logged into GS1 US Data Hub, remember to click the "purple buttons" on select screens - such as "Help Me Create a Barcode"  - for step-by-step guidance as you create a new product. In addition, click the "Help Bubble" on select screens for more details.